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Digital Scanning

Digital Scanning

Digital Scanning

Our digital document management services are wide ranging from simply scanning and providing you with output on a disk to scanning and hosting your scanned documents on our cloud based platform. Omnidox Document Manager (ODM) is our web based solution that has the ability to manage all or part of your business content (including digital paper records, email, office documents, in fact any file format you have an application for).

Converting your hardcopy documents into a more easily accessible electronic format is carried out using high quality document imaging hardware. We understand that all requirements are different and we can handle simple one off scanning work through to more complex ongoing scanning projects. All of this work is carried out using our own DBS checked staff.

Agreeing the plan

For all scanning projects we firstly understand how you want to sort and access your files once scanned and then run a pilot to check you are happy.

Preparing the documents

All documents are prepared by removing paperwork from folders/ files, de-tagging and then all staples are removed.

Scanning the documents

The documents can be scanned in colour or black & white. Once they have been scanned the image quality is checked.

Indexing

Indexing refers to the way in which the files can be sorted and therefore searched for. The majority of indexing is to two levels but this can be increased depending on your requirements.

Outputting the files

Electronic files are generally made available in pdf or .tiff file formats and can either be saved to disk, exported to your servers or alternatively hosted using Box-it.

Once the paperwork is scanned it can be stored, shredded or returned to you.

Shredding Drop-In
Services Are available!

Find out more

Box-it South Midlands,
Cottage Farm, Hartwell Rd, Roade,
Northampton, NN7 2NU
01604 861 912

Available Weekdays 9am-4pm

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